PROJECT:
Sharepoint Portal
Client: Marieke, Inc
Tools: Sharepoint • adobe • Power Apps • Figma • M365 Integration
Deliverables: Internal Employee portal • sharepoint architecture • Skills Matrix & Power Apps/BI • Co-pilot integration
Overview
Marieke engaged Agency Mae to design and deploy a modern, on-brand SharePoint Employee Portal that would serve as the digital headquarters for its fully remote workforce. The goal was to bring structure and visibility to internal operations, empower staff with easy access to essential resources, and streamline the way
credentials, skills, and policy acknowledgments were tracked across the organization. A central component of the solution was the development of a dynamic, real-time Skills & Certifications Matrix—a Microsoft 365–integrated tool for collecting, reviewing, and reporting on the team’s professional qualifications and compliance status.
Objectives & Outcomes
OBJECTIVES:
-
Create a centralized, user-friendly intranet where employees can find everything from policy documents to leadership bios in one place.
-
Build a real-time Skills Matrix that allows employees to submit and update credentials via secure digital forms.
-
Enable transparent credential and compliance tracking for leadership.
-
Unify the company’s internal visual identity using consistent brand assets, type, and color application.
-
Streamline the experience of finding, submitting, and managing critical HR and operational information.
OUTCOMES:
-
Centralized all internal operations, HR documentation, and credentialing tools within a single SharePoint environment.
-
Replaced ad hoc forms, scattered folders, and redundant emails with self-service access to structured workflows.
-
Improved leadership’s visibility into team readiness and qualifications through an always-updated certification matrix.
-
Strengthened internal branding through embedded logos, fonts, style guides, and a visual swag showcase.
-
Positioned Marieke to scale remote operations without adding administrative burden or complexity.
Design & Strategy Approach
Agency Mae approached the build with a focus on clarity, cohesion, and maintainability. We conducted workflow reviews and mapped key employee touchpoints to prioritize usability for both staff and leadership.
-
Information Architecture: Site navigation was structured around what employees need most: onboarding references, team directories, credential forms, policies, and points of contact.
-
Skills Matrix: Built as a filterable Microsoft List, the Skills & Certifications Matrix allows staff to submit their credentials through a structured Microsoft Form. Submissions include issuing body, acronym, expiration dates, and file uploads—organized for both compliance and analytics.
-
Visual Consistency: The portal applies Marieke’s core brand identity—Trajan Pro and Avenir typefaces, deep navy (#081E31) and gold (#E9D41D) accents, and logo lockups—to all design components.
-
HR Workflows: Emergency contact forms, certification intake, and other HR data are collected via integrated Microsoft Forms and routed directly to secure SharePoint Lists.
-
Social + Brand Integration: The homepage features a live LinkedIn company feed alongside a visual swag gallery and downloadable brand assets for internal use.
-
Scalable Design System: The entire site is modular, with clearly defined sections that can evolve as the company adds new teams, services, or internal systems.
Deliverables & Impact
Deliverables:
-
Custom-branded SharePoint Employee Portal (desktop + mobile optimized)
-
Real-time Skills & Certifications Matrix with digital intake workflow
-
HR Forms for emergency contact, policy acknowledgment, and credential submission
-
Swag gallery and downloadable brand asset library
-
Leadership bios and team contact directory
-
Live LinkedIn integration for social updates
-
Modular navigation and scalable structure for future growth
Impact:
-
Consolidated critical resources into a single, reliable destination for all employees
-
Streamlined internal communication and credential tracking with secure, self-service tools
-
Improved data visibility for leadership without adding admin overhead
-
Reinforced company identity and culture for a fully remote team
-
Established a scalable operational framework using existing Microsoft 365 infrastructure
SUMMARY
Agency Mae designed and launched a branded SharePoint portal to serve as the digital backbone of Marieke’s remote-first operations. With centralized access to HR tools, operational resources, and an integrated Skills Matrix, the solution replaced fragmented processes with structured, self-service systems. Built entirely within the Microsoft 365 environment, the portal empowers staff and leadership alike—streamlining access, improving credential transparency, and strengthening company identity across touchpoints.
